Column F contains a simple IF() statement that returns Y or "Y", "N") When an employee has eight or more hours of comp time, a flow will send those employees an email reminding them that the time is available.įigure A Create a simple Table of employees and their available comp time.Įight hours is the condition that will determine who gets an email. Three employees have comp time, and one doesn’t. You can probably schedule an update to the source data using another flow.įor now, we’ll use the simple sheet shown in Figure A. We’ll use Microsoft Excel because it’s universal. In the real world, a list of employees with comp time might come from a payroll app or a human resources database. How to set up the source data in Excelįor this demonstration we need two things: A data source and a Power Automate flow. I’m using Microsoft 365, Power Automate and OneDrive. You can download the demo file for this Power Automate tutorial. The only thing you’ll have to do is maintain the source data. Then, the flow will generate an email for each of these employees and send it. You’ll learn how to enter a simple expression to create an internal query that returns only employees with comp time. In this tutorial, we’ll create a Power Automate flow to send reminder emails to employees regarding comp time. Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium) You could create an Outlook template and send it when appropriate, but wouldn’t it be nice if you didn’t have to do anything at all? For instance, you might want to send an email to employees when they have comp time available. There’s also no way to create a conditional scheduled date. You can delay a message, but Outlook must be open for it to work. If you want to schedule emails, Microsoft Outlook has limits. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Microsoft Power Automate can manage most repetitive tasks, such as sending emails on a regular schedule. How to schedule emails using Microsoft Power Automate
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